subject: Office Manager , Mainframe Entertainment Inc.

Mainframe Entertainment Inc. is looking for Office Manager
duration - Indefinite

Job details: Responsibilities Include:

The Office Manager will be responsible for establishing a world class Facility Department offering the highest customer service to both our external and internal clients. A successful incumbent will ensure efficient and effective operation of support activities within the Company including overseeing facility requirements for the studios and managing the client services.

Duties Include:

Facility

- Liaise between the building management/landlord and Rainmaker with the maintenance and lease issues

- Responsible for timely resolution of customer concerns such as issues regarding security, HVAC, ergonomics, etc.

- Chair the Occupational Health and Safety Committee

- Ensure that the facility operates in accordance with Workers Compensation guidelines

- Establish and administer all major vendor corporate accounts to procure and service office: equipment, furniture, supplies, pagers, cell phones, craft services, coffee, water, recycling program and document shredding

- Endeavour to maintain a consistent aesthetic corporate appearance throughout both the facilities

- Coordinate and control facility keys, security cards and parking

- Ensure company transportation is current in insurance and maintained in good repair and presentation

- Coordinate internal office movement ensuring office or work station set up

- Reallocation and scheduling of physical resources

- Administer facility archiving and records storage both on and off site

- Administer facility asset tracking (i.e. office furniture, keys, etc.)

- Recommend or initiate new office procedures and implement approved changes

Client Services

- Oversee the craft services including sourcing out new caterers

- Manage the pubs for both facilities

Leadership

- Manage Production Assistants, Receptionists, and Client Services including recruitment, training, performance management, compensation, professional development and team building

- Mentor and coach facility team members by setting performance objectives and providing timely feedback

- Provide and manage training for new hires

- Manage department spending to the approved budget. Responsible for creating budgets in conjuction with President

Qualifications Include:

- Minimum of 5+ years management experience
Intermediate to advanced knowledge of Microsoft Office programs; particularly MS Word, MS Excel, MS Outlook and MS PowerPoint, as well as an aptitude for learning new computer software and office technologies

- Extremely well organized

- Accurate, dependable, able to anticipate needs

- Strong verbal and written communication skills

- Strong interpersonal skills

- Attention to detail, ability to prioritize multiple tasks

- Ability to see projects through to completion

- High degree of self-initiative, maturity, confidentiality and strong sense of business acumen

- First Aid Level II an asset

- Familiarity with AutoCAD an asset

Thank you in advance for your application! Due to the high volume of applications, we only contact those applicants who are short-listed for interviews.

If you are interested in this position, please apply via our corporate website www.mainframe.ca Or, by post to:
Attn: Recruiting
Mainframe Entertainment Inc.
Suite 200-2025 West Broadway
Vancouver BC V6J 1Z6


Location: Vancouver, British Columbia, Canada
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